The Parksville Community Centre Society is Hiring!

We’re Hiring!

Bookings Coordinator — Part-Time

Monday – Friday  ·  9:00 AM – 1:00 PM  ·  223 Mills Street, Parksville, BC

The Parksville Community Centre Society is the community’s gathering place — a welcoming facility at 223 Mills Street hosting meetings, conferences, celebrations, and events for Parksville and the Oceanside region. We are looking for an organized, people-first Bookings Coordinator to be the welcoming voice and face of the Centre for those wanting to book our spaces.

What You’ll Do

• Handle booking inquiries by phone (250-248-6234) and in person; confirm room availability and complete all booking paperwork.
• Prepare Estimates and Rental Agreements; collect deposits and process invoices.
• Brief every client on after-hours self-serve procedures — room access, lighting, heating, and lock-up — so the Centre runs smoothly around the clock.
• Maintain the PCCS Website Events Calendar and post events to Facebook, X, Instagram, and community bulletin boards.
• Coordinate equipment and catering needs; collect required certifications from contractors.
• Send post-event thank-you letters and Client Satisfaction Surveys.
• Reconcile daily cash receipts and perform regular data backups.
• Conduct a daily 1:00 PM closing walkthrough and secure the facility.

What You Bring

• At least 2 years in an administrative, reception, or customer service role.
• Excellent communication skills and a warm, professional manner.
• Proficiency with Microsoft Office 365, shared calendars, and website content updates.
• Comfort with daily cash handling and financial reconciliation.
• Experience with social media (Facebook, X, Instagram) and graphic design tools (e.g., Canva) is an asset.
• Prior non-profit or community organization experience is an asset.

Position Details

How to Apply

Please submit your cover letter and resume addressed to Albert Ruel, President, by one of the following methods:

No phone calls please. We thank all applicants; only those selected for an interview will be contacted. PCCS is committed to an inclusive, welcoming workplace that reflects the community we serve.